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Incident detected. Plan kicks in.
A security incident leaves no time to sort out responsibilities first. This playbook structures the handling of every incident, from a hijacked account to data exfiltration: which phases you follow, who has which role, which decisions are due and the criteria for making them, which reporting deadlines are running and how to log everything traceably. It is based on NIST SP 800-61 Rev. 3, module DER.2.1 of the BSI IT-Grundschutz Compendium (IT baseline protection of the German Federal Office for Information Security) and the playbooks of the US agency CISA. Immediate measures for ransomware, the emergency manual and the NIS2 notification are covered in separate downloads.
Free PDF · Guide
Incident Response: Security Incident Playbook for SMBs
- Topic
- Backup & Emergency
- Format
- PDF, A4
- Length
- 9 pages
- Size
- 114 KB
- Updated
- Oct 25, 2026
- Sources
- 6
- Usage
- Redistribution in unchanged form permitted
WHO IT IS FOR
Who This
Is for.
Phases, roles, decisions with criteria, reporting deadlines and incident log, based on NIST SP 800-61 Rev. 3, BSI DER.2.1 and the CISA playbooks.
- IT management and administrators who handle incidents technically
- Information security officers who coordinate the response
- Management deciding on shutdown, notification and communication
- IT service providers who support customers during incidents
8 SECTIONS
What Is
Inside.
- 01
What a playbook must deliver
Why incident handling must be prepared and what the BSI requires
- 02
The phases at a glance
From the familiar phase model to the model based on NIST CSF 2.0
- 03
Roles during an incident
Who decides, who handles, who informs
- 04
Step-by-step process
From the first report to confirmed normal operations
- 05
Decisions with criteria
The key decision points and who makes them
- 06
Keeping reporting deadlines in view
What runs for significant incidents and personal data breaches
- 07
Incident log to fill in
Master data and diary of the incident, keep confidential
- 08
Post-incident review and exercises
Learn from every incident and practice the process
EXCERPT
Step-by-step process
Receive and review the report
Reports come in through fixed, trusted channels (DER.2.1.A9), including from third parties (NIST RS.MA-02). Briefly check whether a security incident has actually occurred and estimate severity and urgency (NIST RS.MA-02).
Declare the incident, appoint a lead
If the defined criteria are met, declare the incident and appoint a responsible person; if needed, call in the IR service provider and trigger other plans such as the contingency plan (NIST DE.AE-08, RS.MA-01).
Classify and prioritize
Determine the type of incident, such as data exfiltration, ransomware, account takeover or service outage, and classify and prioritize it using a consistent method (NIST RS.MA-03, DER.2.1.A11).
Log and secure evidence
Record every finding and action with a timestamp, keep records confidential and unaltered; secure data that can explain the type and cause (NIST RS.AN-06, RS.AN-07; DER.2.1.A6, A16).
Contain
Isolate affected systems and network segments, block unauthorized access, change passwords, keys and service accounts if compromise is suspected, revoke privileged access (CISA playbook, Containment). Weigh the impact on operations and on evidence preservation.
Determine extent and cause
Reconstruct the sequence of events, identify vulnerabilities and attack paths, and search for traces and backdoors even on systems that are not obviously affected (NIST RS.AN-03, RS.AN-08). New traces expand the analysis and containment (CISA playbook).
Eradicate
Identify all affected systems and services, remove malware, disable compromised accounts, close exploited vulnerabilities (NIST RS.MI-02); have the head of IT operations approve the measures beforehand (DER.2.1.A5).
Recover and confirm
Check backups for integrity before use (NIST RC.RP-03), restore systems with all patches, change all credentials, involve users in functional tests and then monitor closely (DER.2.1.A6). Declare the end of the incident based on criteria (NIST RC.RP-06).
Do not tip off the attacker: CISA advises informing affected parties by phone rather than email, using a channel outside the potentially compromised systems for coordination and not uploading malware samples to public analysis services.
SOURCES
Supported
by Sources.
- NIST SP 800-61 Rev. 3: Incident Response Recommendations and Considerations for Cybersecurity Risk Management (April 2025) (opens in a new tab)Sections 2.1 to 2.3, table of CSF categories DE, RS, RC and ID.IM, accessed October 25, 2026
- BSI IT-Grundschutz Compendium, module DER.2.1 Handling of Security Incidents (Edition 2023) (opens in a new tab)Requirements A1 to A22, accessed October 25, 2026
- CISA: Cybersecurity Incident & Vulnerability Response Playbooks (November 2021) (opens in a new tab)Incident Response Playbook: preparation, containment, post-incident activity, accessed October 25, 2026
- NISG 2026, BGBl. I No. 94/2025, version in force in the RIS (opens in a new tab)§ 34 reporting obligations, § 35 significant cybersecurity incident, accessed October 25, 2026
- NISV 2026, BGBl. II No. 290/2026 (opens in a new tab)§§ 5 to 7 significance, accessed October 25, 2026
- Regulation (EU) 2016/679 (GDPR), German version on EUR-Lex (opens in a new tab)Art. 33 and 34, accessed October 25, 2026
This guide is a TOMORIS recommendation and replaces neither a contingency plan nor legal advice or forensic support. Adapt roles, contacts and criteria to your business. Whether a reporting obligation exists depends on your entity and the incident; the NISG 2026, the NISV 2026 and the GDPR as currently in force are authoritative.
TOOLBOX
Explore
Further.
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IT emergency card
Print a poster with contacts
Check Now - Kostenlos
NIS2 reporting deadline calculator
Deadlines from the time of awareness
Check Now Ransomware: first aid
Immediate measures for the first hours after a ransomware attack, with reporting obligations and recovery.
Learn MoreIT emergency manual
Template with structure, contact lists, recovery sequence and exercise plan to fill in.
Learn More
BACKUP & EMERGENCY
More on
This Topic.
- PDF
Backup Checklist 3-2-1-1-0
Three copies, two media, one off-site, one offline, zero errors in the recovery test: a data backup checklist, backed by BSI and CISA.
View - PDF
IT Emergency Manual
Crisis team, contact list, classification as disruption, emergency or crisis, immediate measures and recovery with RTO and RPO: a fillable outline based on BSI Standard 200-4.
View - PDF
Ransomware: First Aid
Isolate without destroying traces, secure evidence, block access, report correctly: what matters in the first hours and what you should avoid, backed by BSI, CISA, and the Austrian Federal Criminal Police Office.
View
YOUR NEXT STEP
From Paper
to Practice.
We review with you what is already implemented in your environment and put the rest into practice: as a project with EXPERTS or as ongoing operations with GRID.